Talent Acquisition

Important information for hiring managers, including policies regarding background checks, search committees, hiring forms, hiring procedures and more.

Regular/Seasonal Volunteers

Volunteers are uncompensated individuals who perform services that augment the work of faculty and staff. Volunteer activities are meant to be part-time and sporadic (Refer to policy HR-E-PR-17).

View HR-E-PR-17 Download Volunteer Job Aid

Onboarding Regular/Seasonal Volunteers

Approvals for volunteers are managed by the Office of Talent, Culture, and Engagement (TCE) Talent Acquisition team.

A volunteer may not begin service until all approvals have been received.

The Talent Acquisition department will need the following documents to process regular/seasonal volunteers:


ALL volunteers require an approved, cleared background check prior to starting service. Background checks are done on a yearly basis.

To request a background check, please email a completed CBC request form to cbc@uta.edu.

CBC Request Form

 

If the volunteer has volunteered for UTA within the last 12 months, you may contact onboarding@uta.edu to request confirmation if they require a new CBC.

Copy of a Government Issued Photo ID

  • Examples of Acceptable Photo IDs Include: 
    • Driver’s License
    • Passport
    • Military Identification Card
    • State Issued Identification Card
    • Employment Authorization Document (EAD Card)
    • Permanent Resident Card

Other documentation that can positively establish identity may be considered with prior authorization of the VPTCI or designee.

Once you have reviewed and completed ALL the above items, send the completed request packet to Volunteer Services for approval at volunteer@uta.edu

NOTE: If a volunteer's service is terminated before the end of the appointment for any reason, please notify volunteer@uta.edu and the hiring authority.

IF VOLUNTEER IS A …

INTERNATIONAL STUDENT/EMPLOYEE

According to USCIS, a foreign national cannot perform work as a volunteer in a position that would normally be a paid position or if the foreign national believes that some form of compensation will follow. USCIS views such volunteering as “work” and requires proper employment authorization issued by that agency. This specifically includes volunteering by a foreign national for a trial period leading up to compensated employment. Volunteering in this capacity may violate the individual’s visa status.

Volunteering will be allowed for foreign nationals as long as:

  • The individual does not expect compensation, reward, or future benefit

AND

  • The volunteering opportunity is advertised as a volunteer position

IF VOLUNTEER IS A …

Minor

Submit the High School Student Information and Application Form HR-E-F7

If the minor is working in a Lab, the following forms will need to be completed and submitted

Once all the above have been approved and collected, please send ALL forms to compliance@uta.edu and volunteer@uta.edu

The minimum age limit of a volunteer is sixteen (16) years of age.

High School Student Application Form

Important...

  • Send all forms at one time and do not send forms separately.
  • Do not have the volunteer contact Employment for updates or to submit forms. Any communication should come from the department.
  • Incomplete Volunteer Forms will not be processed until ALL documents have been received.

Once all forms and documents are reviewed, Talent Acquisition will e-mail the supervisor an approval or denial.

For more information about the volunteer process, please refer to the Volunteer Service Procedure.

Contact TCE

Questions may be sent to us via email or by calling the Office of Talent, Culture, and Engagement at 817-272-5554


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