TCP Overview:
TCP is our central hub for managing time collection, leave requests, and workforce scheduling. On or after your first day, you’ll be enrolled in the TCP Canvas course tailored for your role.

What TCP Covers:

• Clocking In/Out:  Record your work shifts.
• Reporting Hours:  Review and report hours worked.
• Leave Requests:  Submit requests for time off.

Actions Based on Employee Classification:

• Administrative and Professionals (A&P) - Exempt Monthly:  Request Leave
• Classified Exempt - Monthly:  Vacation, Sick, Hours Entry, Straight Time
• Classified Non-Exempt - Monthly/Semi-Monthly:  Vacation, Sick, Hours Entry, Straight Time, Overtime
• Casual (Hourly) - Temp/Non-Exempt:  Hours Entry

Steps to Get Started:

1. Access Canvas:  Go to MyApps and select the Canvas app. You will find the TCP Training course on your dashboard.

2. Complete Training:  Finish the TCP Canvas course to have the Time-Employee icon added to your UTA MyApps page.  The TCP icon will appear in a few hours after completing the training.

IMPORTANT:

Make sure each module in the TCP Canvas Training shows a checkmark or completion mark.

Without completing all items, you will not receive access to the TCP timesheet icon.

3. Review Training Guide:  Familiarize yourself with TCP using the training guide - https://resources.uta.edu/business-affairs/training/business-apps.php

Benefits Eligibility:

• Full Time Employment:  Employees are eligible for benefits as a full-time employee, the first day of employment if:
  • You work at least 40 hours per week or have a full-time appointment,
  • Your appointment is expected to continue for at least 4.5 months,
  • You are eligible to participate in TRS or ORP, and
  • You are not currently insured by another state-sponsored medical insurance plan.

• Part-Time Employment: Employees are eligible for benefits as a part-time employee, the first day of employment if:
  • You work at least 20 hours but less than 40 hours per week, or at least a 50% appointment,
  • Your appointment is expected to continue for at least 4.5 months,
  • You are eligible to participate in TRS or ORP, and
  • You are not currently insured by another state-sponsored medical insurance plan.

New Employee Benefits Coverage Options:

• Option 1:  Coverage can start on your first day of active employment. Note that monthly premiums are not prorated; you'll need to pay for the full month of coverage, regardless of your start date. Your first paycheck may not reflect the benefits premium deductions due to payroll processing, but any missed premiums will be deducted from your second paycheck.

• Option 2:  Coverage can begin on the first of the month following your start date. To choose this option, please contact Benefits Services.

Benefits Deadlines:

You have 31 days from your hire date to complete your benefits enrollment. If you're transitioning from a non-benefits eligible status to a benefits-eligible status, you also have 31 days from your change of status to enroll. Please note that enrolling in certain insurance coverages may require proof of insurability or dependent documentation.

If you miss the 31-day enrollment window, you'll need to wait until the next Annual Enrollment period or a qualified change of status event to make changes, including adding or dropping coverage. Annual Enrollment takes place from July 15 to July 31 each year.

• Benefits Plan Information
• How to Enroll in Benefits

In accordance with Texas law, all benefits-eligible employees are automatically enrolled in the Teachers Retirement System of Texas (TRS) upon hire. To be considered benefits-eligible, you must work at least 20 hours per week for a minimum of 4.5 months. Note that students employed in positions that require student status are excluded from this requirement.

Mandatory Retirement Plan:

All UTA employees are automatically enrolled into the TRS retirement. There is a mandatory 8.5% retirement deduction on each paycheck.

• Teachers Retirement System of Texas (TRS)

UTA provides a range of tools and resources to help you maximize your retirement benefits. For more information on retirement programs and resources, click below:

• Retirement Programs Information

If you have worked for any other State of Texas agency or public university in the State of Texas (this includes any previous student employment), it is essential to transfer your prior state service to UTA. This can impact your benefits, leave accruals, and other employment factors.

During your first week, make sure to visit the Prior State Service website to complete the transfer process. For more details, click the link below to get started:

If your department, work area, or building requires a key for access, you will receive an email from the UTA O365 Service prompting you to approve a key request form. Work with your manager or department representative to fill out the request, if needed.

Here’s what to do:

1. Review the Request: Open the request form from the email and confirm that the key information is correct. Your manager will handle the request initiation.

2. Wait for Confirmation: You will receive an email confirmation once your keys are ready for pickup.

3. Pick Up Your Keys: Collect your keys in person at the Key Control Office, located at the J.D. Wetsel Building, 1225 W. Mitchell Street, Suite 100.

4. Bring a Valid ID: Make sure to bring a valid government ID with you when picking up your keys.

Key Control Office Hours:  
Monday - Friday, 8:00 a.m. - 5:00 p.m.

In your first week, it's important to meet with your supervisor to review key aspects of your new role.

During this meeting, you should go over your job description, clarify performance expectations, and discuss the 6-month probationary period. This is also a great time to understand how performance evaluations will work, so you can set goals and stay on track for success.

Don’t hesitate to ask any questions to ensure you're set up for a strong start!

Make a great first impression with every email! Use our email signature tool to build your official UTA email signature, showcasing your new role and aligning with the university's brand. Get started now to create a polished, professional signature for all your communications.