MavJourney Onboarding Hub

All new employees must complete compliance training to understand key institutional policies, procedures, and federal and state regulations. This training is essential for ensuring that your faculty and staff are well-informed and equipped to uphold the standards of a state institution like UTA as we strive to be a leading urban research university. Your knowledge and adherence to these laws, policies, and regulations are vital to our collective success.

Important Details:

• Compliance training must be completed within 30 days of your start date and renewed annually.
• You will receive an email when your training is ready, usually 1-2 weeks after your start date. This email will provide the deadline for completing the training.
• Look out for an email from the Compliance Training Coordinator or access training directly through the link below:

University Compliance Services (UCS) is tasked with helping our Maverick Community maintain a culture of compliance throughout UTA. Because of that commitment, we would like to share with you two important resources that will help you maintain a high level of ethics and integrity.

UTA Standards of Conduct

UTA Conflicts of Interest, Conflicts of Commitment, and Outside Activities Policy

For more information, please visit the University Compliance Services website and if you have questions or need further assistance, please reach out to UCS via email at compliance@uta.edu

This Canvas class, designed for new employees at UTA!

In this engaging course, participants will explore the rich history and leadership of the university, gain an understanding of UTA's mission and values, and discover essential campus resources and partners.

The objectives covered include:

• Library Services
• Information Technologies
• Compliance Services
• Benefits and Wellness
• UTA Police
• Employee Engagement initiatives

Enroll now to build a strong foundation for your journey at UTA and connect with the community around you!

In accordance with Texas law, all benefits-eligible employees are automatically enrolled in the Teachers Retirement System of Texas (TRS) upon hire. To be considered benefits-eligible, you must work at least 20 hours per week for a minimum of 4.5 months. Note that students employed in positions that require student status are excluded from this requirement.

Mandatory Retirement Plan:

All UTA employees are automatically enrolled into the TRS retirement. There is a mandatory 8.5% retirement deduction on each paycheck.

• Teachers Retirement System of Texas (TRS)

UTA provides a range of tools and resources to help you maximize your retirement benefits. For more information on retirement programs and resources, click below:

• Retirement Programs Information

Benefits Eligibility:

• Full Time Employment:  Employees are eligible for benefits as a full-time employee, the first day of employment if:
  • You work at least 40 hours per week or have a full-time appointment,
  • Your appointment is expected to continue for at least 4.5 months,
  • You are eligible to participate in TRS or ORP, and
  • You are not currently insured by another state-sponsored medical insurance plan.

• Part-Time Employment: Employees are eligible for benefits as a part-time employee, the first day of employment if:
  • You work at least 20 hours but less than 40 hours per week, or at least a 50% appointment,
  • Your appointment is expected to continue for at least 4.5 months,
  • You are eligible to participate in TRS or ORP, and
  • You are not currently insured by another state-sponsored medical insurance plan.

New Employee Benefits Coverage Options:

• Option 1:  Coverage can start on your first day of active employment. Note that monthly premiums are not prorated; you'll need to pay for the full month of coverage, regardless of your start date. Your first paycheck may not reflect the benefits premium deductions due to payroll processing, but any missed premiums will be deducted from your second paycheck.

• Option 2:  Coverage can begin on the first of the month following your start date. To choose this option, please contact Benefits Services.

Benefits Deadlines:

You have 31 days from your hire date to complete your benefits enrollment. If you're transitioning from a non-benefits eligible status to a benefits-eligible status, you also have 31 days from your change of status to enroll. Please note that enrolling in certain insurance coverages may require proof of insurability or dependent documentation.

If you miss the 31-day enrollment window, you'll need to wait until the next Annual Enrollment period or a qualified change of status event to make changes, including adding or dropping coverage. Annual Enrollment takes place from July 15 to July 31 each year.

• Benefits Plan Information
• How to Enroll in Benefits

What makes higher education different from other types of organizations and industries? This session provides basic information about working in an institution of higher education with the goal to help you be successful in the unique environment.

Objectives: Participants will distinguish how higher education differs from the corporate world and define common higher education terms and how they apply to faculty and staff.

Collaboration begins with each of us. Inspiring team members to contribute their skills and expertise to the overall team goals rather than individual silos. This class will provide you with tools to become a “silo-buster.”

Objectives: Participants will identify the keys to building a collaborative environment by recognizing the unique skills of others to build a stronger and effective team. They will demonstrate specific actions in a group project that promote the benefits of collaboration. 

In this course, you will learn customer service techniques including working with challenging clients, putting customers first, and making customers feel welcome. 

Objectives: To enhance customer service skills and establish norms for phone, email, and face-to-face interactions with customers.

This class is designed to give a general overview of Teams features, including channels, chat, document sharing, screen sharing, meetings (scheduling, options, settings), recordings, and best practices. 

This class is not dedicated to using Teams for Teaching, this is Teams for everyday use. 

This class is being taught completely online through the Teams platform. 

This is a class for new staff to learn about UTShare -- what it is, what it does, and some tips and tricks for making use of it. This is an ideal course for new employees who are unfamiliar with UTShare, our integrated finance and HR system. 

Target Audience: Administrative and Support Staff Responsible new to the university who are looking for an overview and introduction to UTShare

Adobe Sign is an online platform used to route documents for signature. This training covers the basics of using Adobe Sign such as, importing documents, adding form fields, sending out documents, saving documents as templates, and creating workflows.

Note - Training and a license are not required for users who will only be signing documents. Training and a license are required for document creators/ originators.

Target Audience:  Administrative and Support staff who need to request electronic signatures via a web platform.

SAP Concur is the business expense solution that UTA uses for:

• Travel Requests
• Expense Reports (Both Travel and Non-Travel)
• Booking Travel via Collegiate Travel Planners
• ProCard Statement Reconciliation.

UTA Travel Card and Procurement Card transactions, along with all documentation for Travel and Non-Travel reimbursements, must be reconciled through the Concur system.