Student Employment

A graduating student who is a citizen or permanent resident may work until the last day of the month in which they graduate. 

An International student is no longer eligible to work in the US upon completion of their academic degree program, as defined by the “Official last day of term” in the Academic Calendar. 

Work-study students can work the following dates: 

• Fall: August 16 to December 31
• Spring: January 1 to May 31
• Summer: June 1 to August 15

Yes, if a student is enrolled for Fall courses, they are permitted to work during the summer semester.

For summer: Must be enrolled in 6 credit hours either for Summer I, Summer II, or a combination of the two.

It generally takes 24 hours for changes to an assignment to reflect in UT Share and up to 48 hours for the same changes to reflect in TCP, once the eForm has been approved. 

If you do not see the assignment in UT Share 48 hours after approval, please reach out to HRIS.uta.edu. If you do not see the assignment in TCP after 48 hours of approval, please reach out to Knowledge Services.

Once an offer has been made to an international student, the student is responsible for obtaining a Social Security Number. Instructions and required paperwork for the SSN can be found on the Office of International Education’s website. 

When an eForm is submitted to hire a student employee, the eForm must either include the accurate SSN, or all “X”s. For students who do not yet have an SSN, the eForm must have a copy of their SSN Application Receipt attached.

Once a student is hired for a FWS position, the department will need the student's work study eligibility form. The form becomes available on a students' MyMav account 10 days prior to the start of the term. For the fall 2024 semester, this form will be available on August 9, 2024. If the dept. needs verification of work study before this date, the department could ask the student to provide their award letter or consult with Financial Aid directly: 

Instructions (for students) to download their work study eligibility form: 

• Log into your MyMav account 

• Click on the Financial Aid tile 

• Choose the correct aid year 

• Click on the Work-Study Eligibility tab 

• Click on the Work-Study Eligibility form link 

• To print the form, click on the ‘Printable form’ button 

• Submit the completed form to your employer 

Handshake is a career network and job database used to connect with UTA students and alumni. Supervisors can utilize Handshake to promote student positions and attract top tier student talent from all majors and classifications.

Handshake serves as the posting site for all part-time and full-time positions, along with internships and UTA student employment opportunities. If you are not familiar with Handshake please review our Handshake Supervisor Training. 

Please review Handshake's Reviewing Applications in the Handshake guide that will assist you in navigating the application review process on Handshake.

 For an overview of the Job Applicant Management, please visit the Job Applicant Managing Guide

 We encourage departments to please do not reset job postings. For best practices, please close your job posting, then duplicate for up to 30 days to receive a fresh applicant pool. If you are hesitant to do this because previous applicants may reapply, be sure to download your candidate pool report so that you are able to deny those applications you are not interested in. For instructions on how to duplicate a job, please visit the How to Duplicate a Job Posting guide

Once you have found your applicants that you would like to interview, it's encouraged to close the job posting so that you do not receive additional applications. For steps on how to close a job, please visit the Close a Job Posting guide.

This is available on the TCE Student Employment Candidate Selection website, under STEP 4 - Extending an Offer.

 Yes, all employees must have a background check. 

UTA does not allow students to volunteer for duties that would otherwise be paid, so continuing their job after graduation as a volunteer or performing duties that you would pay another student to do is simply not allowed. However, there could be cases where specific volunteer tasks could possibly be performed. If you have questions about whether your volunteer opportunity is appropriate and/or whether it should be paid work, please contact your HR Business Partner.

• Volunteer Request Form

• Regular and Seasonal Volunteer Information

• Offboarding/Clearance Form Website