Schedule

University Schedule for Faculty Reviews


Promotions and Annual Reviews AY 2024-2025

Please note: These are guidelines with a hard start date and end date due to UTA's responsibility to report results to the UT System. Please complete your step in a timely manner in order to not impinge on people's time to process evaluations later in the workflow.

Promotion Streams

Faculty Submits 9/3/2024
Academic Administrator 9/4/2024
Upload of External Review Letters 9/4/2024 - 9/6/2024
Department T & P Committee 9/7/2024 - 9/20/2024
Department Chair (Meets with Faculty) 9/21/2024 - 9/27/2024
Faculty Response 9/28/202 - 10/4/2024
Department Chair (Review) 10/5/2024 - 10/14/2024
College T & P Committee 10/15/2024 - 11/11/2024
Dean 11/12/2024 - 12/10/2024
Academic Administrator 12/11/2024
University T & P Committee 12/12/2024 - 1/31/2025
President 2/1/2025 - 3/26/2025
Provost's Office sends notification to deans 3/27/2025 - 3/31/2025
Recommendation to UT System May 2025
UT Board of Regents Approval August 2025

Annual Review

Tenured Faculty Annual Review - Year 1

Faculty Submits 1/15/2025
Department Committee (if applicable*) 1/16/2025 - 1/24/2025
Chair 1/16/2025 - 2/2/2025
*1/25/2025 - 2/2/2025
Faculty Response 2/3/2025 - 2/7/2025
Dean 2/8/2025 - 2/24/2025


Tenured Faculty Annual Review - Year 2+

Faculty Submits 11/1/2024
Department Committee (if applicable*) 11/2/2024 - 11/26/2024
Chair 11/2/2024 - 1/5/2025
*11/27/2024- 1/5/2025
Faculty Response 1/6/2025 - 1/12/2025
Dean 1/13/2025 - 3/24/2025


* Please note that not every department will have a department committee step.

Faculty Submits 1/15/25
Department T & P Committee 1/16/25 - 1/24/25
Chair 1/27/25 - 2/2/25
Faculty Response 2/3/25 - 2/7/25
Dean 2/8/25 - 2/24/25
Provost 2/25/25
Faculty Submits 10/1/24
Department T & P Committee 10/2/24 - 10/16/24
Chair 10/17/24 - 10/31/24
Faculty Response 11/1/24 - 11/8/24
Dean 11/9/24 - 11/22/24
Provost
11/23/24
Faculty Submits 1/15/25
Department T & P Committee 1/16/25 - 1/30/25
Chair 1/31/25 - 2/14/25
Faculty Response 2/15/25 - 2/21/25
Dean 2/22/25 - 3/17/25
Provost 3/18/25
Faculty Submits 11/1/24
Department T & P Committee 11/2/24 - 11/26/24
Chair 11/27/24 - 1/5/25
Faculty Response 1/6/25 - 1/12/25
Dean 1/13/25 - 3/24/25
Provost 3/25/25

Periodic Reviews

Candidates going up for Tenure/Promotion or Promotion to Full Professor in AY 2024-2025 must notify their department chair or program director of their intention before March 8th, 2024. Failure to notify the department chair by the deadline will result in delayed consideration until the following year.

Chairs send the names of the faculty coming up for tenure and promotion and promotion to full to their Dean’s office by March 15th, 2024.

Deans send the name (Dept, UTA ID, and Email) to Vice Provost for Faculty Affairs by March 22nd, 2024. (Minerva Cordero; cordero@uta.edu)

Candidates going up for Tenure/Promotion or Promotion to Full Professor in AY 2024-2025 must submit their External Review list to the Department/Program chair April 15th, 2024.

Note: Deadlines for mail notification of tenure track non-renewal by certified mail,

  • For non-renewal for faculty in their first and second year: March 1st, 2025
  • For non-renewal for faculty in years three to five: April 30th, 2025
  • For non-renewal for faculty in years three to five, the notice states that the faculty member will not be renewed in a tenure-track position beyond May 31th, 2026.

 

* A Rating of “unsatisfactory” or “does not meet expectations” in a faculty member’s first year review will trigger an early review in fall of their 2nd academic year.

** A faculty member seeking tenure and/or promotion or undergoing a post-tenure review does not have to submit an annual evaluation separately; the aforementioned review submission will suffice

† The evaluation of the dossier of tenured faculty seeking promotion to full professor will serve as an early Comprehensive Periodic Review

University Schedule for Tenure Stream Reviews AY 2023-2024

University Schedule for Tenure Stream Reviews AY 2023-2024

Please note: Dates given are approximate depending on the addition and/or placement of department/college administrator and faculty response steps. Things may go slower or faster than listed. These are guidelines with a hard start date and end date due to UTA's responsibility to report results to the UT System. Please complete your step in a timely manner in order to not impinge on people's time to process evaluations later in the workflow.



Tenure Track Year 1
Faculty Submits 01/15/24
Department T & P 1/15/24 - 1/19/24
Chair 1/20/24 - 1/26/24
Dean 1/27/24 - 2/11/24
Provost 2/12/24


Tenure Track Year 2
Faculty Submits 10/01/24
Department T & P Committee 10/02/24 - 10/16/24
Chair 10/17/24 - 10/31/24
Faculty Response 11/01/24 - 11/08/24
Dean 11/09/24 - 11/22/24
Provost 12/01/24


Tenure Track 3rd Year Comprehensive Review
Faculty Submits 1/8/24
Department T & P 1/9/24 - 1/28/24
Chair 1/29/24 - 2/18/24
Dean 2/19/24 - 3/17/24
Provost 3/18/24


Annual Review: Tenure Track (Years 4+)*
Faculty Submits 11/1/23
Department T & P 11/2/23 - 11/30/23
Chair 12/1/23 - 1/06/24
Dean 1/07/24 - 2/24/24
Provost 2/25/24


Annual Review: Tenured**
Faculty Submits 11/1/23
Chair 11/2/23 - 12/19/23
Dean 12/20/23 - 2/28/24
Provost 3/01/24


Comprehensive Periodic Evaluation (CPE or Post-Tenure Review)**
Faculty Submits 11/04/24
CPE Committee 11/5/24 - 12/01/24
Chair 12/02/24 - 1/06/25
Faculty Response 1/07/25 - 1/14/25
Dean 1/15/25 - 2/28/25
Provost 3/01/25


Tenure & Promotion†
Faculty Submits 9/3/24
Academic Administrator 9/04/24
Upload of External Letters 9/04/24 - 9/06/23
Department T&P Committee 9/07/24 - 9/20/24
Department Chair (Meets w/ Faculty) 9/21/24- 9/27/24
Faculty Response 9/28/24 - 10/4/24
Department Chair (Writes Review) 10/05/24 - 10/14/24
Dean 11/01/24 - 12/01/24
Provost’s Office 12/04/24
University T & P Committee 12/05/24 - 1/31/25
President 2/01/25 - 3/26/25
Provost’s Office sends notification to deans 3/27/25 - 3/29/25
Recommendation to UT System May 2025
UT Board of Regents Approval


Other Related Deadlines for Tenure Stream Faculty:

Candidates going up for Tenure/Promotion or Promotion to Full Professor in AY 2023-2024 must notify their department chair or program director of their intention before March 24, 2023. Failure to notify the department chair by the deadline will result in delayed consideration until the following year.

Chairs send the names of the faculty coming up for tenure and promotion and promotion to full to their Dean’s office by March 28, 2023.

Deans send the name (Dept, UTA ID, and Email) to Vice Provost for Faculty Affairs by April 15th, 2023 (Minerva Cordero; cordero@uta.edu)

Candidates going up for Tenure/Promotion or Promotion to Full Professor in AY 2023-2024 must submit their External Review list to the Department/Program chair April 14, 2023

Note: Deadlines for mail notification of tenure track non-renewal by certified mail,

  • For non-renewal for faculty in their first and second year: March 1, 2024
  • For non-renewal for faculty in years three to five: April 30th, 2024
  • For non-renewal for faculty in years three to five, the notice states that the faculty member will not be renewed in a tenure-track position beyond May 31, 2025

** A faculty member seeking tenure and/or promotion or undergoing a post-tenure review does not have to submit an annual evaluation separately; the aforementioned review submission will suffice † The evaluation of the dossier of tenured faculty seeking promotion to full professor will serve as an early Comprehensive Periodic Review