Requests to transfer assets to Surplus Property are submitted in UT Share by a department’s Inventory Contact. Inventory Contacts indicate in the comments whether the assets will be dropped at the Distribution Services dock or if a pick-up is required and include the cost center to be used for the hard drive destruction fee if surplussing computing devices.
When surplus assets are picked up or received in Distribution Services, Distribution Services staff verify the asset tags and provide a signed Asset Transfer Receipt to the department. Distribution Services scans all surplus assets into the Scanned Surplus Report, and Inventory Services finalizes the transfer in UT Share.
Media destruction:
Media destruction of IT assets involves hard drive sanitization and hard drive destruction. Departments are required to erase hard drives before transferring computing devices to Surplus Property. Hard drive sanitization is normally completed by a Distributed IT staff member housed in the department or by requesting OIT assistance via a ServiceNow Self-Service ticket. Once the hard drives are sanitized and the computing device is transferred to Surplus Property, Distribution Services staff remove the hard drives for shredding. A third-party shredding company shreds the drives onsite at UTA.
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Arlington, TX 76019