UTA requires paperwork from the sponsor acknowledging intent to pay and providing the required information. Examples of the required paperwork include a voucher, letter of credit, service authorization, purchase order, financial guarantee, etc.
All paperwork must be sent at least 5 business days prior to the session/term payment due date in person or via email at sponsoredstudents@uta.edu
Paperwork must include:
- UTA Student ID Number
- Student Name
- Term
- Amount
- Charges willing to cover – if applicable
- Course(s) – if applicable
- If the sponsor will pay before or after scholarships/grants have been applied
- Contact information for invoices – including Point of Contact and email address
The paperwork may not be contingent upon the student receiving a specific grade or upon a financial need status. If a student is an employee of a sponsor and is terminated during the term; or otherwise, does not meet requirements as outlined by the sponsor, the sponsor must pay as agreed and invoiced and seek reimbursement directly from the student.
Invoicing will begin following the last refund date for the term. UTA cannot pre-bill or create special sponsor-specific billing cycles. Sponsors will receive an email notification via the UTA invoicing platform (powered by Flywire). Invoice payments are due 30 days from the date of the invoice as designated on the invoice.
Payments not received within 90 days of the invoice date will result in the conditional credit being removed from the student account and will become the student’s responsibility to pay or seek reimbursement directly from their sponsor. Any refunds resulting from an adjustment to the student’s account after sponsor payment will be returned to the sponsor (some exclusions may apply).
LATE INVOICING: Any paperwork received after the invoicing has been completed for the term will not have a conditional credit applied. A late bill invoice will be submitted to the sponsor and the credit will be applied to the student's account after the payment has been received.