Creating Accessible Documents

• All images must have alternative text (In Word and PowerPoint: right click, edit alt text).
• All formatting is done with styles. Every webpage/document has at least one line tagged H1 (do not use the Title tag in Word, screenreaders skip it).
• Instead of Bold, use the style Strong. (In Word and PowerPoint, use the Strong style button. In html use the Strong tag.)
• Instead of Italics, use the style Emphasis. (In Word and PowerPoint, use the Emphasis style button. In html use the Emphasis tag.)
• Ensure you have sufficient color contrast.
• Do not rely on color as a single identifier. Underline hyperlinks and use patterns in charts and graphs.
• Tables in Word: Include alternative text and have the header row repeated on new pages. Do not merge cells or have empty cells.
• In PowerPoint, every slide must start with a Slide Master – never draw a text box.
• If not presenting through Teams when using PowerPoint, turn on subtitles.
• Check accessibility on PDFs, Word Files, and PowerPoint files with the “check accessibility” function. On webpages, use Siteimprove to check accessibility.
• Contact accessiblity@uta.edu for help.

Microsoft Word:

Microsoft Accessible Word Documents
Microsoft Word Accessibility for Windows Users Training Guide.pdf
Microsoft Word Accessibility for Mac Users Training Guide.pdf

Microsoft Word Accessibility Instructional Videos for Mac:

Microsoft Word - Accessibility Assistant for Mac
Microsoft Word - Navigation Pane for Mac
Microsoft Word - Styles and Headings for Mac
Microsoft Word - Alternative Text for Mac

PowerPoint Accessibility for Mac Users Training Guide

Adobe Accessible PDF Files

Adobe Acrobat Users Guide – Accessibility, Tags and Reflow

LinkedIn Learning Creating Accessible PDF files

LinkedIn Learning Acrobat DC Essential Training

Adobe InDesign Accessibility