BF-T-PO-1 Travel and Duty of Care Policy Announcement
The Office of Disbursements is pleased to announce the introduction of BF-T-PO-1 Travel and Duty of Care Policy that will be effective July 12, 2024. This new policy is designed to recognize the important role travel plays in advancing the educational and research missions of UTA. The table below describes the new guidelines and a brief explanation of the changes. The complete BF-T-PO-1 Travel and Duty of Care Policy will be available July 12 on the Policies and Procedures website. All updated travel guidelines can also be found in the Travel Guideline Library on July 12. Please take a moment to review the policy and its changes when they are available.
| FORMER PROCEDURE | FORMER TITLE | NEW GUIDELINE | NEW GUIDELINE TITLE | SUMMARY OF UPDATE |
|---|---|---|---|---|
| BF-T-PR-13 | Travel Card Procedure | DIS-T-GL1 | Travel Card - All Fund Types | Removed 3 trip requirements to apply for a Travel Card. BAET Exception is only needed to raise the monthly limit when the request is over the maximum of $10,000. |
| BF-T-PR-01 | Travel Authorizations, Travel Cash Advance, Travel to Washington D.C. - Local & State Appropriated Funds | DIS-T-GL2 | Pre-Travel Requirements - All Fund Types | Updated account code for cash advance repayment to 11704. Changed responsibility of state-funded international staff Travel Authorization approval to Associate VP for Business Affairs & Controller |
| BF-T-PR-03 | Meals, Lodging, and Misc. Travel Expenses for Contiguous U.S. Travel - Local Funds Only | DIS-T-GL3 | Contiguous United States Travel - Local Funds Only | No change |
| BF-T-PR-02 | International Travel - Local & State Appropriated Funds | DIS-T-GL4 | Outside Contiguous United States Travel - All Fund Types | Changed responsibility of state-funded international staff Travel Authorization approval to Associate VP for Business Affairs & Controller |
| BF-T-PR-10 | Travel Using State Appropriated Funds | DIS-T-GL5 | Travel Using State Appropriated Funds | No change |
| BF-T-PR-08 | Travel Agencies and Concur | DIS-T-GL6 | Travel Agencies and Concur - All Funds Type | No change |
| BF-T-PR-05 | Transportation Options in Travel Status | DIS-T-GL7 | Transportation Options in Travel Status - All Fund Types | Removed form BF-T-F9 as a requirement for alternate airfare. |
| BF-T-PR-11 | Non-Employee Travel | DIS-T-GL8 | Non-Employee Travel - Local Funds Only | No change |
| BF-T-PR-04 | Student Group & Organization Travel | DIS-T-GL9 | Student Group & Organization Travel - Local Funds Only | No change |
| BF-T-PR-09 | UTA Athletics Team Travel and Expenses | DIS-T-GL10 | UTA Athletics & Campus Recreation Team Travel & Expense | Inclusion of Campus Recreation |
| BF-T-PR-06 | Travel Reimbursement - Timelines & Receipting | DIS-T-GL11 | Travel Reimbursement - Timelines & Receipting - All Fund Types | Updated Executive Cabinet Titles |