BF-T-PO-1 Travel and Duty of Care Policy Announcement

Monday, Jul 01, 2024 • Travel & Expense : Media Contact

The Office of Disbursements is pleased to announce the introduction of BF-T-PO-1 Travel and Duty of Care Policy that will be effective July 12, 2024. This new policy is designed to recognize the important role travel plays in advancing the educational and research missions of UTA. The table below describes the new guidelines and a brief explanation of the changes. The complete BF-T-PO-1 Travel and Duty of Care Policy will be available July 12 on the Policies and Procedures website. All updated travel guidelines can also be found in the Travel Guideline Library on July 12. Please take a moment to review the policy and its changes when they are available.

FORMER PROCEDURE FORMER TITLE NEW GUIDELINE NEW GUIDELINE TITLE SUMMARY OF UPDATE
BF-T-PR-13 Travel Card Procedure DIS-T-GL1 Travel Card - All Fund Types Removed 3 trip requirements to apply for a Travel Card.

BAET Exception is only needed to raise the monthly limit when the request is over the maximum of $10,000.
BF-T-PR-01 Travel Authorizations, Travel Cash Advance, Travel to Washington D.C. - Local & State Appropriated Funds DIS-T-GL2 Pre-Travel Requirements - All Fund Types Updated account code for cash advance repayment to 11704.

Changed responsibility of state-funded international staff Travel Authorization approval to Associate VP for Business Affairs & Controller
BF-T-PR-03 Meals, Lodging, and Misc. Travel Expenses for Contiguous U.S. Travel - Local Funds Only DIS-T-GL3 Contiguous United States Travel - Local Funds Only No change
BF-T-PR-02 International Travel - Local & State Appropriated Funds DIS-T-GL4 Outside Contiguous United States Travel - All Fund Types Changed responsibility of state-funded international staff Travel Authorization approval to Associate VP for Business Affairs & Controller
BF-T-PR-10 Travel Using State Appropriated Funds DIS-T-GL5 Travel Using State Appropriated Funds No change
BF-T-PR-08 Travel Agencies and Concur DIS-T-GL6 Travel Agencies and Concur - All Funds Type No change
BF-T-PR-05 Transportation Options in Travel Status DIS-T-GL7 Transportation Options in Travel Status - All Fund Types Removed form BF-T-F9 as a requirement for alternate airfare.
BF-T-PR-11 Non-Employee Travel DIS-T-GL8 Non-Employee Travel - Local Funds Only No change
BF-T-PR-04 Student Group & Organization Travel DIS-T-GL9 Student Group & Organization Travel - Local Funds Only No change
BF-T-PR-09 UTA Athletics Team Travel and Expenses DIS-T-GL10 UTA Athletics & Campus Recreation Team Travel & Expense Inclusion of Campus Recreation
BF-T-PR-06 Travel Reimbursement - Timelines & Receipting DIS-T-GL11 Travel Reimbursement - Timelines & Receipting - All Fund Types Updated Executive Cabinet Titles