Event Planning and Registration
New Event Registration Process for Student Organizations
Organization officers who have been granted permission to manage an organization's events by a primary contact officer or advisor will be able to access the Events Tool outlined below.
- Visit mavorgs.uta.edu and sign in using your UTA NetID and password.
- Navigate to the Events Tool within your organization and select Create Event.
- Once submitted your faculty/staff advisor(s) will receive a notification to review the event. (Your advisor must log in and approve your submission within 2 days.)
- The Office of Student Organizations will review your event for final registration.
- Once registered, your event will now be able to be managed online to update any changes or modifications.
If your event takes place on-campus, we will forward your request to the appropriate university administrative office who will contact you concerning your space reservation. Please be patient as this will take 2-4 days following your event submission. Also note that submitting an event on MavOrgs is just the first step toward reserving your space. You’ll want to receive a reservation confirmation from the management office of the room or space you wish to use prior to moving ahead with your event plans.
Deadlines for Registering Events
Events, activities and meetings should be registered through the Office of Student Organizations. While it is recommended that all activities be registered, it is required to do so if any of the following conditions apply.
| Activities that require approval | Deadline |
|---|---|
| Reserve a room or space on campus | 5 class days in advance |
| Present a guest speaker/performer | 5 class days in advance |
| Use amplified sound (outdoors) | 5 class days in advance |
| Sell items, fundraise or solicit donations | 5 class days in advance |
| Serve or cook food on campus | 14 class days in advance |
| Serve alcoholic beverages (including off-campus) | 10 class days in advance |
| Travel more than 25 mi. from campus | 10 class days in advance |
Online Event Registration
Event requests must be made at least 5* class days in advance to allow for review, registration and reservation. To view the full process from start to finish, check out the flow chart.
*Virtual and off-campus events less than 25 miles from campus, those that do not require additional review, reservation and/or additional risk assessment MAY be reserved if submitted less than 5 days. However, the request must allow time for both your advisor and our office to properly review.
Online Event Registration FlowchartCATERING & FOOD DELIVERY ON CAMPUS
UT Arlington's Dining Services provides catering services for the university community. Please visit UTA Carlisle Catering for details on their services, view catering menus, and online ordering. If you wish to use an off-campus food vendor, then they must be on the list of Approved Food Vendors and you must complete an Food Waiver Request [PDF] at least 14 class days in advance of the event.