Upcoming FY 23-24 Deadlines
As FY 23-24 comes to an end, Accounting Services has compiled a list of important deadlines. We appreciate your efforts to ensure that the University's financial position is accurately stated.
Please take a moment to review the list of upcoming deadlines. Click here to download a PDF of the upcoming deadlines.
| Document/Voucher | Contact Department | Contact Phone No. |
|---|---|---|
| Accounting Corrections (includes Easy Correct from SAHARA) | Accounting Services | 22138 |
| Budget Transfers | Budgets (Budget Resource) | Resource direct # |
| Cash Receipts | Accounting Services | 20208 |
| Change Position Funding - eForms | Budgets (Budget Resource) | Resource direct # |
| Expense Reports | Disbursements | 22194 |
| Hourly Payroll | Payroll Services | 25426 |
| HR eForms | Human Resources | 25554 |
| Interdepartmental Transfers | Accounting Services | 27133 |
| Payment Vouchers | Disbursements | 22194 |
| Payroll Corrections | Payroll Services | 25426 |
| Petty Cash | Accounting Services | 29781 |
| Pro-Card Statements | Payment Card Services | 22194 |
| Requisition/Purchase Order | Procurement | 22194 |
| Travel Authorizations | Disbursements | 22194 |
| Date | Deadline | Document/Voucher Type |
|---|---|---|
| Fri, Jul 19 | Last day to submit Requisitions totaling > $15,000 for FY 23-24 | Requisition/Purchase Order |
| Wed, Aug 7 | Cost Center deficit balances must be cleared | Deficit Balances |
| Fri, Aug 16 | Last day to submit Requisitions totaling < $15,000 and Mav eShop orders for FY 23-24 | Requisition/PurchaseOrder/Mav eShop |
| Mon, Aug 19 | ProCard transactions from 8/4/24 - 8/16/24 loaded for reconciliation | ProCard |
| Tue, Aug 20 | Last day to process and submit Purchase Order vouchers to be included in the AP check run dated Fri Aug 30 | PO Payment Vouchers |
| Tue, Aug 20 | Last day to create Travel Authorizations in UTShare. All TA's must have a valid budget and be in “Approved” status by 5 pm to be included in FY 23-24 budget. TA's not in “Approved” status by 5 pm will be recorded to FY 24-25 budget. |
Travel Authorizations (TA) |
| Tue, Aug 20 | Last day for fully approved Expense Reports to be included in the final check run dated Fri Aug 30 and included in FY23-24 budget. ER's not in “Approved” status by 5 pm will be recorded to FY 24-25 budget. |
Expense Reports (ER) |
| Wed, Aug 21 | Last day to submit fully approved position funding changes (eForms) to be included in Aug 31 payroll | Change Position Funding |
| Wed, Aug 21 | eForms submitted to be included in Sep 3 monthly check date. Forms must be received by HR by 5 pm. | eForms for Monthly Payroll |
| Thu, Aug 22 | Payroll Vouchers due to Payroll Services by 10 am for Sep 3 monthly payroll. | Payroll Vouchers for Monthly Payroll |
| Fri, Aug 23 | Last day to process and submit non-PO vouchers to be included in final AP check run dated Fri Aug 30 and included in FY23-24 budget. Non-PO vouchers not in “Approved” status by 5 pm will be recorded to FY 24-25 budget. |
Non-Purchase Order Vouchers |
| Tue, Aug 27 | Last day to submit fully approved Budget Transfers | Budget Transfers |
| Fri, Aug 30 | Final Check run FY23-24 | Final AP Check run |
| Fri, Aug 30 | Last day to submit eForms to be included in Sep 9 semi-monthly check date. Forms must be received by HR by 5 pm | eForms for Semi-monthly Payroll |
| Fri, Aug 30 | Documents and approvals due by 5 pm | Cash Receipts Petty Cash |
| Fri, Aug 30 | Last day to reconcile ProCard transactions from 8/4/24 - 8/16/24. Due by 5pm | ProCard |
| Fri, Aug 30 | Carry Forward Estimated ending balances as of 8/31 entries posted to FY24-25 in UT Share to each cost center (initial posting) | Carry Forwards |
| Tue, Sep 3 | FY2025 budget available in UT Share | FY2025 Budget |
| Wed, Sep 4 | Payroll vouchers due to Payroll Services by 10 am for the Aug 31 semi-monthly, check date Sep 9 | Hourly Payroll |
| Wed, Sep 4 | Last day to submit correction requests to be included in FY 23-24. Request and supporting documentation due to Accounting Services by 5 pm. | Accounting Corrections (includes Easy Correct from SAHARA) |
| Thu, Sep 5 | Last day to process and submit vouchers and journals with FY 23-24 service dates to be included in FY 23-24. Supporting documentation due by 5 pm | Interdepartmental Transfers Payment Vouchers Expense Reports |
| Thu, Sep 5 | ProCard transactions from 8/17/24 - 9/3/24 loaded for reconciliation | ProCard |
| Fri, Sep 6 | Last day to submit eForms for prior year funding changes to be included in FY23-24. | Change Position Funding |
| Mon, Sep 9 | Close August | Month-end Close |
| Wed, Sep 11 | Last day to reconcile ProCard transactions from 8/17/24 - 9/3/24. Due by 5pm | ProCard |
| Fri, Sep 27 | Carry Forward Revised Estimated ending balances posted to FY24-25 for each cost center in UT Share (revised posting after Aug close) | Carry Forwards |
| Mon, Sep 30 | Close FY 23-24 (Period 998) | Year-end Close |
| Fri, Oct 18 | Carry Forward Revised Final ending balances posted to FY 24-25 for each cost center in UT Share (final posting after year-end closed) See Carry Forward communication for additional information. |
Carry Forwards |