Resolution 09-26: THERE'S NO ROOM IN THE INN

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Number	09-26
Description	looking over current policies for room turnover in the UC be looked at for better use by organizations.
Authored by	Jennifer Fox Aaron Resendez
Sponsored by	Annie Liu
Date Submitted	Tuesday, October 13, 2009
Date Considered	Tuesday, December 1, 2009
Committee	Student Affairs
Result	n/a
Remarks
Whereas	Student organizations and departments are allowed to reserve rooms a year in advance through the Cosmic Calendar and months in advance through the University Center Operations; and
Whereas	Some student organizations and departments reserve blocks of rooms for various dates; and
Whereas	Some of the rooms that have been reserved are not used but they are not released in a timely manner; and
Whereas	Room turnover time by the University Center Operations limits room availability; and
Whereas	Other student organizations and departments cannot find suitable rooms for their events.
Be It Further Resolved That	Student Congress investigate the use and the current policies of the Cosmic Calendar, room turnover, and the University Center Operations; and
Be It Further Resolved That	A limit be placed on the number of rooms on various dates that a student organization or department may reserve; and
Be It Further Resolved That	Rooms that have been reserved but are not going to be used, be released in a timely manner. Smaller conference rooms be released 5 business days prior to the event and larger rooms like Bluebonnet be released 20 business days prior to the event. If not the department or organization will incur late fees; and
Be It Further Resolved That	No more than 30 minutes to an hour turnover time be allowed unless larger accommodations are needed such as larger rooms, catering, audio, etc.